An essential function of a notary public is to confirm the legitimacy of significant papers. Ameriserve LLC offers seasoned notary services, and we help recognize errors that can result in rejected documents, complicated legal matters, or even liability concerns. The most frequent notary errors are listed here, along with advice on how to prevent them.
- Not confirming the identity of the signer
Verifying the signer’s identity is one of the notary’s primary responsibilities. Notaries need to see a legitimate government-issued ID with a photo and signature to verify a person’s identification.
Error: A notary realizes the signer was a fraud after failing to request identification.
Ways to Prevent It: A valid ID should always be required and match the person signing the paper.
- Inaccurately Filling Out the Notarial Certificate
Essential information like the date, location, and kind of notarial act done is included in the notarial certificate section. Document rejection may result from mistakes in this section.
Error: A notary leaves the venue empty or fails to write the date of notarization.
Ways to Prevent It: Before finishing the procedure, Ameriserve as a responsible notary service provider ensure all necessary information is included by double-checking the notarial certificate.
- Failure to Maintain an Appropriate Notary Journal
Even if the any particular court does not require it, most states require notaries to keep a diary of all notarized actions. Notaries may be shielded from future disagreements or legal difficulties by this record.
Error: A notary fails to document the transaction and cannot recall specifics when questioned.
Ways to Prevent It: Notarial acts should be recorded with the date, document type, signer details, and identification mechanism; every information should be correctly recorded.
- Improperly Giving the Oath or Affirmation
To verify that the signer swears the document is truthful, a notary must give an oath or affirmation to jurors. The notarization is void if this step is skipped.
Error: The notary fails to deliver the oath yet stamps the document.
Ways to Prevent It: Before finishing the notarization, give the oath or affirmation orally and ask the signer to answer.
Ameriserve LLC in its notary services ensures that we carry out our responsibilities effectively and keep up to the legitimacy of each document we notarize by adhering to best practices and lawful procedures.
